Student Organizations Representative Information

During the conduct process, student organization representatives, typically the organization president, act on behalf of their organization to communicate with the Office of Student Conduct (OSC).

OSC has developed this page to share useful information about how to best navigate the conduct process, provide answers to commonly asked questions, and give best practice advice to presidents and their student organizations.

An overview of the student organization conduct process can be found on our website (link here).

Supportive Measures

Student representatives have the right to be assisted by an advisor during all stages of the student conduct process. The role of the advisor is limited to assisting, advising, or supporting a student through the process. To read more information about your opportunity for an advisor, please see the Student Code of Conduct.

OSC encourages student organizations to work with their inter/national organizations, if applicable.
Administrative Liaisons serve as further support for student organizations by providing resources and helping the student organization and representative during the conduct process. The Office of Fraternity and Sorority Life supports fraternity and sorority organizations. All other student organizations are supported by the Office of Student Organizations and Activities.

Communication Tips

Work with advisors, inter/national or regional representatives (if applicable), and the University of Kentucky to make sure all members get accurate information.

Give members clear instructions on what they can and cannot do if UK and/or the inter/national organization issues interim measures.
Encourage members to be truthful and share their own experiences. In an investigation, members should speak for themselves, not for others.

Do not tell members what to say or how to answer questions in an investigation.
Help members understand that being honest and cooperative during the conduct process can affect the outcome for both the group and individual students. Lying or giving false information can lead to more violations.

Retaliation is not allowed and can lead to more consequences. Explain what retaliation is and remind members to avoid any behavior that could be seen as retaliation.

If members are removed from the organization, make sure remaining members understand how they should interact with them moving forward.

Make sure members have the right information about the conduct process. OSC is available to answer questions and talk to the group.

Respond to OSC quickly about meetings, requested information, and any assigned restorative actions the group needs to complete.

Restorative Action Planning

When a Student Organization (SO) is found responsible for a violation of the Code of Student Conduct or University Housing Community Standards, the next step is not just about consequences — it's about growth, accountability, and community repair.

What Is a Restorative Action Plan?

A Restorative Action Plan is a collaborative, forward-looking document that outlines how your organization will take responsibility, repair harm, and rebuild trust. It’s your opportunity to demonstrate leadership, reflect on impact, and commit to meaningful change.

Who Should Be Involved?

The plan should be developed by the student leader in partnership with:

The leadership of the organization (executive board, captains, etc.)
The organization’s advisor(s)
The inter/national organization (if applicable)
Your university administrative liaison (Fraternity & Sorority Life or Student Organization & Activities staff)

This collaborative approach ensures that the plan is thoughtful, feasible, and aligned with both institutional and organizational values.

What Should the Plan Include?

Your plan should:

Address the specific behavior and its impact on individuals, the community, and the university
Propose restorative actions that promote learning, accountability, and community repair
Be submitted to the Office of Student Conduct (OSC) by the assigned deadline

Resources to Guide You

To support your planning, you can visit our Restorative Action Planning website which provides examples of restorative action options and more details to help you select the options that are relevant and impactful for your organization.