Student Organizations Representative Information

During the conduct process, student organization representatives, typically the organization president, act on behalf of their organization to communicate with the Office of Student Conduct (OSC).

OSC has developed this page to share useful information about how to best navigate the conduct process, provide answers to commonly asked questions, and give best practice advice to presidents and their student organizations.

Student organizations navigate the same conduct process as individual students. An overview of the process can be found on our website (link here).

Supportive Measures

Student representatives have the right to be assisted by an advisor during all stages of the student conduct process. The role of the advisor is limited to assisting, advising, or supporting a student through the process. To read more information about your opportunity for an advisor, please see the Student Code of Conduct.

OSC encourages student organizations to work with their inter/national organizations, if applicable.

For fraternity and sorority organizations, the Office of Fraternity and Sorority Life serves as an administrative liaison to provide resources and support to the organization and president during the conduct process.

Communication Tips

Work with advisors, inter/national or regional representatives (if applicable), and the University of Kentucky to make sure all members get accurate information.

Give members clear instructions on what they can and cannot do if UK and/or the inter/national organization issues interim measures.
Encourage members to be truthful and share their own experiences. In an investigation, members should speak for themselves, not for others.

Do not tell members what to say or how to answer questions in an investigation.
Help members understand that being honest and cooperative during the conduct process can affect the outcome for both the group and individual students. Lying or giving false information can lead to more violations.

Retaliation is not allowed and can lead to more consequences. Explain what retaliation is and remind members to avoid any behavior that could be seen as retaliation.

If members are removed from the organization, make sure remaining members understand how they should interact with them moving forward.

Make sure members have the right information about the conduct process. OSC is available to answer questions and talk to the group.

Respond to OSC quickly about meetings, requested information, and any assigned restorative actions the group needs to complete.