Club Sports Organization Registration
Registration for student organizations under Club Sports is managed by the Office of Student Organizations and Activities. All student organizations must register each academic year. See details for registration below. If you have any questions about the registration process for club sports, please contact Marc Garlock at marc.garlock@uky.edu.
Registration for the 2025-2026 cycle will begin April 1st, 2025.
What you'll need
Below you will find information and documents you will need to successfully register your organization!
Organization Profile Image
- Recommended:
- At least 180x180 pixels
- Square image
- All Club Sports are provided logos created by UKPR and Marketing that may be used as the organization profile image. If you have any questions or need to request these files, please reach out to us at marc.garlock@uky.edu.
- If you would like to request a logo that does not use university marks, you can request one by completing a graphic design request.
Organization Roster
- Refer to the instructions on the template for additional information and instructions.
- If you have off-campus, community advisors in addition to your on-campus advisor, please collect their contact information as you will be asked to provide this within the registration form.
You will need the following information from your organization members and your UK Faculty/Staff advisor(s):
- Name
- LinkBlue ID
- On the roster upload, you will have to specifically identify 3 student officers, 5 Event Management System (EMS) contacts, and at least 1 regular, full-time faculty or staff advisor.
- If you have more than one faculty or staff advisor, be sure to list all advisors on the organization roster.
- The listed EMS contacts will have access to reserve space on campus for your organizations.
- The student officers and EMS contacts can be the same 5 people.
- Note that all students listed as officers and EMS contacts must meet the University’s established officer eligibility requirements - enrolled students with a 2.0 or above cumulative GPA.
- Refer to the instructions on the template for additional information and instructions.
- If you have any non-UK support staff/coaches in addition to your on-campus advisor, please collect their contact information as you will be asked to provide this within the registration form.
Organization Constitution
- Click here for information regarding the constitution requirements and a sample organization constitution.
- If your organization is also chartered through a national organization, you will also need an up-to-date copy of the national organization's bylaws, a document that demonstrates proof of affiliation (email or letter from the national organization, receipt from paying dues to the national organization, etc.), and the contact information for your national organization.
How to register
Below you will find information and documents you will need to successfully register your organization! Once all registration steps are completed in your new registration or re-registration process, the Office of Student Organizations and Activities staff will review your organization's registration submission. After all information has been verified, your organization's registration will be approved. Many registrations are processed every year through our office, so please allow for 3-5 business days once ALL steps are completed. The student who submitted the registration form will receive emails from BBNvolved with updates to your registration status. All communication regarding pending requirements will be posted on the BBNvolved submission. You can also monitor your organization’s registration status here: https://studentsuccess.uky.edu/student-organizations-and-activities/registration-status.
1. Complete the required Organization Trainings and Forms
- Organization Registration Training: Copy and paste (https://uky.campuslabs.com/engage/submitter/form/start/672934) into your browser and have at least one officer complete the training.
- Risk Reduction Training: Copy and paste (https://uky.campuslabs.com/engage/submitter/form/start/672935) into your browser and have all required officers (President, Vice President, Treasurer) complete the training.
- Assumption of Risk Waiver Form: All members on the club roster (including all required club officers) at the time of registration must complete the Assumption of Risk Waiver Form. Copy and paste (https://uky.campuslabs.com/engage/submitter/form/start/672930) to complete and submit the form.
- Information Release Form (FERPA): All members on the club roster (including all required club officers) at the time of registration must complete the Information Release (FERPA) Form. Copy and paste (https://uky.campuslabs.com/engage/submitter/form/start/672928) to complete and submit the form.
2. Have your on-campus advisor(s) complete the required Advisor Campus Security Agreement Form
Copy and paste the following link (https://uky.campuslabs.com/engage/submitter/form/start/676067) and send it to your advisor(s) for completion. This form must be completed by all advisors listed on the organization roster.
Please note that advisors will need their personnel number and assignment number to complete the Advisor Campus Security Agreement form. Advisors can find these on their UK pay statements in the MyUK system.
3. Complete the organization registration form on BBNvolved
New Organizations - Click HERE for directions for accessing your registration form.
Existing Organizations - Click HERE for directions for accessing your re-registration form.
Please note that Club Sports will be asked to provide their 2024-2025 Performance Record and Supporter / Patron Information when completing registration for the 2025-2026 academic year.