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Sponsored Student Organization Registration

All student organizations must register each academic year. By completing the registration process, student organizations are able to receive a variety of resources including access to on-campus room reservations, locker storage space, access to copying machines, student government funding, and more. Below is an overview of the registration requirements for Sponsored Student Organizations. 

Registration for the 2024-2025 academic year opens April 1st 2024. To maintain SSO registration, all steps below must be completed by May 3rd 2024. If you have any questions about the registration process, please contact studentorgs@uky.edu.

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What you'll need

Below you will find information and documents you will need to successfully register your organization!

Organization Profile Image

  • Recommended: 
    • At least 180x180 pixels
    • Square image 
  • If you do not yet have an organization profile image, you can request one by completing a graphic design request. 

Organization Roster

  • You'll need to build your roster in an Excel document using this template: https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/2169785)   
  • You will need the following information from your organization members and your advisor(s):
    • Name
    • LinkBlue ID
  • On the roster upload, you will have to specifically identify 3 student officers, 3 Event Management System (EMS) contacts, and at least 1 regular, full-time faculty or staff advisor.
    • If you have more than one faculty or staff advisor, be sure to list all advisors on the organization roster.
    • The listed EMS contacts will have access to reserve space on campus for your organizations.
    • The student officers and EMS contacts can be the same 3 people.
    • Note that all students listed as officers and EMS contacts must meet the University’s established officer eligibility requirements - enrolled students with a 2.0 or above cumulative GPA.
  • Refer to the instructions on the template for additional information and instructions.
  • If you have off-campus, community advisors in addition to your on-campus advisor, please collect their contact information as you will be asked to provide this within the registration form.

Organization Constitution

  • Click here for information regarding the constitution requirements and a sample organization constitution.
  • If your organization is also chartered through a national organization, you will also need an up-to-date copy of the national organization's bylaws, a document that demonstrates proof of affiliation (email or letter from the national organization, receipt from paying dues to the national organization, etc.), and the contact information for your national organization.

How to register

Sponsored Student Organizations (SSOs) are organizations that have a more intentional relationship to the University than other student organizations. If your organization falls into this category, you have already been notified directly by SOA Staff. 

Once all registration steps are completed in your new registration or re-registration process, the Student Organizations and Activities staff will review your organization's registration submission. After all information is verified, your organization's registration will be approved. As over 600 registrations are processed every year through our office, please allow for 3-5 business days once ALL steps are completed.  The person who submitted the registration form will receive emails from BBNvolved with updates to your registration status.  You can also monitor your organization’s registration status here: https://studentsuccess.uky.edu/student-organizations-and-activities/registration-status.

1. Complete all required SSO officer trainings. At least 1 officer for the 2024-25 academic year must complete all required SSO trainings listed

2. Have your on-campus advisor(s) complete the required SSO advisor materials

If your organization has more than 1 advisor, all advisors must complete the below requirements:

3. Complete the organization registration form

Click HERE for directions for accessing your registration form.

4. Memorandum of Agreement Signed by Sponsoring Unit

Contact studentorgs@uky.edu with questions regarding the Memorandum of Agreement. 

Important Information
Phone (859) 257-8867
Email studentorgs@uky.edu
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