DRC Portal Login and Tutorials

DRC Instructor Portal User Guide

CFP Timeline and Expectations

CFPs should typically be completed by instructors prior to the last day for students to drop a course without a grade, when the request is made in advance. For requests submitted after this date, instructors are expected to complete the CFP within 10 business days of the request. If a CFP is not completed within the expected timeframe, the Default CFP will be initiated, and the DRC will finalize the plan on the instructor’s behalf.

If the Default CFP does not align with the nature of the course, instructors are expected to engage with the DRC to determine an alternative approach. Without this collaboration, instructors are responsible for implementing the Default CFP as written.

When completing a CFP for a course, instructors may choose to 1.) adopt the Default CFP for both attendance and due date flexibility or 2.) develop a customized plan that reflects the structure and expectations of their specific course(s). Please refer to the Flexibility Rubric for guidance when developing a customized plan.

Students retain the right to request additional flexibility beyond the established plan. Should this occur, the DRC will contact the instructor to explore a more individualized plan, if appropriate and reasonable.

Initiate and Complete a CFP 

Instructors must be the first to propose a CFP for students in their course. After a student has requested a Flexibility with Attendance and/or Flexibility with Due Dates accommodation, you will be prompted to complete a CFP for your course in the DRC Instructor Portal. 

Any CFP you complete will apply to all students in the course with flexible attendance and/or due date accommodations—do not include student names. Please follow the steps below to initiate and complete a CFP.

1. Log into the DRC Instructor Portal.
2. Review the Access Policy and select Continue to View Student Accommodations.
3. From the left-hand side Home menu, select Course Flexibility Plan (CFP).
4. Course and student information appear in the left column. Please consider uploading your syllabus.

5. In the Select Courses section, any course with a CFP that still needs to be completed will display a status of Not Initiated. To complete a plan for an individual course, select View. To complete plans for multiple courses at once, choose Specify CFP for Multiple Courses.

   Please note: As this is a new process, you must first complete a CFP for one course. Once the status displays as Completed, you will have the option to copy that plan to other courses or sections as needed. 

6. Instructors may choose to adopt the Default CFP for both attendance and due date flexibility or develop a customized plan that reflects the structure and expectations of their specific course(s). Please refer to the Flexibility Rubric, located on the DRC website under Faculty Resources.

   To complete the CFP, review each question in the module carefully and select the most appropriate response. Your selections will form the official CFP for your course(s).

   Please note: The image below offers a snapshot of the CFP questionnaire and is not a comprehensive list of all questions.

7. To complete the CFP, please review the questions provided in the module and select the most appropriate response for each question. Your responses will form the basis of the flexibility plan for your course(s). 

   Please note: there may be situations where a student needs additional flexibility or an exception beyond what is outlined in the agreed-upon plan. These situations must be addressed on a case-by-case basis in consultation with the student’s DRC consultant.

8. Instructors have the ability to copy a CFP to other courses. Since this is a new process, you must first establish a plan for an individual course. Once an initial plan is complete, you can copy that plan to other courses or sections. Select the box next to the course(s) you want to copy a plan to. 
9. In the Select Available Options section, choose the CFP you want to copy in the drop-down menu. The system will display the most recent plans from the last two semesters. 
10. Select the course plan you want to copy and select Specify CFP for Multiple Courses. The selected plan will open for you to review. 
11. Once you have completed the plan, select Initiate and Request Review. The plan will be reviewed by DRC consultants and shared with the student.
12. A green check mark at the top of the page indicates the CFP was successfully submitted. The status will then indicate Waiting for Staff Review. The DRC will review the plan and provide feedback if necessary. 

13. Once the DRC has reviewed the CFP and determined no changes are needed, the finalized plan will be released to the student’s online portal. You will receive a confirmation email notifying you that the plan is complete. At that time, you may log into your instructor portal and view the finalized plan under the CFP module. The status of the plan will be updated to Completed.

    Any questions or concerns regarding the implementation of either of these accommodations should be directed to the Disability Resource Center (DRC) at 859-257-2754 or email us at drc@uky.edu. If you need technical support, you may message us in the Teams Instructor Forum, a space for faculty and instructors to ask questions and share challenges related to the DRC Online Portal. 

CFP Flexibility Rubric